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Not sure what ERP Insurance is? You’re in the right place!

Creating cost-efficient insurance plans for policyholders is key to your company’s success. Extended Reporting Period Insurance, or ERP insurance, can be a practical resource when managing risk and promoting quality care. Still, you may wonder how ERP insurance functions and what strategies you can use to implement it into your service offerings. 

This article will guide you through ERP insurance coverage, empowering you to eliminate costly and time-consuming procedures within your workflow.

After exploring this guide, contact ChartRequest to see how we can enhance your efficiency and equip you with the tools to handle ERP claims effectively.

What Is ERP Insurance Coverage?

ERP insurance coverage protects individuals and businesses from financial losses for a limited period after an existing coverage plan expires.

For example, suppose a person experienced a car accident in December. In January, their personal injury coverage expired, and they chose not to renew. In February, they started noticing complications related to their accident — resulting in significant medical expenses.

This person may be eligible for medical reimbursement if they opted into an ERP insurance plan. 

How Is ERP Insurance Different From a Claims-Made Policy?

Claims-made policies only cover claims reported while a policy is active. 

In contrast, ERP coverage gives the policyholder time to calculate losses and report a wrongful injury after their plan becomes inactive. It’s important to note that an ERP is not a renewal of the existing claims-made policy but rather a temporary extension. 

In 2022, 31% of physicians reported lawsuits related to medical malpractice or personal injuries at least once during their careers. This statistic highlights the type of policyholder who may seek an ERP plan due to the high risk associated with their profession. 

While they may already own claims-made policy coverage, offering an ERP extension plan may encourage healthcare providers to choose your company’s service over competitors.

How ERP Insurance Works

ERP insurance activates under specific conditions:

  • Policy Expiration/Cancellation: ERP is not a standalone policy; it extends the coverage of an existing claims-made policy. The coverage kicks in when the policy expires or the policyholder cancels it.
  • Timely Election: The policyholder must choose to add supplemental ERP coverage, typically during policy renewal or cancellation, at which they can elect this extension. The election window lasts up to 30-60 days.
  • Additional Premium: Generally, obtaining ERP coverage requires the policyholder to pay a higher premium. The added cost reflects the extended protection the insurance provides. Some policies offer several options, ranging from one year to unlimited coverage, with the premium increasing for longer durations.

Who Needs ERP Insurance?

At its core, ERP insurance helps policyholders manage long-term liability risks. It’s a wise investment for professionals or organizations that might face claims related to their work after a project ends or they retire.

Workers Changing Jobs or Contracts

When moving from one employer to another, a malpractice or professional liability coverage gap might present. ERP insurance covers these gaps until a new policy goes into effect.

Retiring Professionals

ERP insurance provides vital coverage for retiring professionals (like physicians or home service providers) against any claims that might arise related to their last few months or years of practice. Given the statute of limitations for filing malpractice claims in many professions, this coverage can provide peace of mind during retirement.

Businesses Closing or Changing Ownership

ERP insurance covers businesses that close down or change ownership. This coverage can safeguard the former owners against future claims related to past services or advice provided.

Professionals in High-Risk Industries

Certain professionals face high liability risks due to the nature of their industries, such as: 

  • Healthcare Providers: Medical treatments can be complex, and physical complications may not appear instantly. Because of this fact, healthcare providers greatly benefit from having ERP coverage.
  • Legal Professionals: Due to the risk of legal actions arising long after a case concludes, attorneys and law firms often need ERP insurance to cover claims related to past representation.
  • Accountants and Financial Advisors: Mistakes in financial planning, tax prep, or audits may emerge years later, making ERP insurance essential for CPAs.

Organizations With Fluctuating Coverage Needs

Firms that scale their operations up or down can have periods of increased liability risk. ERP coverage can provide a layer of security during transitional phases.

Implementing ERP Insurance With RecordGateway

Offering ERP coverage to members can help you grow your company’s revenue and reputation. However, formulating an accurate risk assessment for your insurance plan requires significant resources and staffing. 

Staff training and expensive software installations may also be necessary to avoid overcharging policyholders for this higher premium service. With RecordGateway, you won’t need to worry about taking unnecessary financial losses during the risk adjustment. 

This world-class record management platform for insurance providers ensures that you can handle high-volume requests in a centralized location. When assessing risk, you can access records from over 10,000 in-network healthcare providers and law firms to review all the information you need to take on new policyholders and implement fair premiums.

What Are Common Challenges When Handling ERP Insurance?

Handling ERP insurance presents several challenges for you as a risk adjuster. Because of its dynamic nature, you must carefully consider legal, financial, and operational factors.

Here’s a look at some common challenges:

Pricing and Underwriting Risks

Since ERP insurance covers claims that may arise years after the policy has expired, it can be challenging to assess the risk and determine appropriate premiums accurately. For example, you may have trouble setting a premium if you aren’t sure what the standard cost of future claims will look like during sudden market fluctuations or changes in policyholder demands. 

A comprehensive outline of your policyholders’ risks will help you make informed decisions during underwriting. At ChartRequest, we can quickly transfer medical charts, invoices, and other relevant data directly to your computer with our HIPAA-compliant RecordGateway solution — no unnecessary obstacles or delays included!

Long-Term Financial Reserves

Insurance companies must maintain adequate financial reserves for potential claims. However, calculating the required sum can be quite difficult for claims that may or may not arrive within months or years.

You may need to work with one or more team members to reach a cost-efficient solution for your company. Those are one or two other coworkers who can’t focus on obtaining vital records or communicating with custodians regularly. ChartRequest can do the groundwork for you with our top-rated remote support team.

Regulatory Compliance

Different jurisdictions may have varying regulations regarding ERP coverage, including minimum and maximum durations, mandatory offer requirements, and consumer protection laws.

Keeping up with these regulations and ensuring compliance adds complexity when offering ERP coverage. At ChartRequest, we prioritize legal compliance with modern and encrypted software functionality. Our team will ensure that you only receive authorized records, so you won’t need to worry about HIPAA violations that could cost your company thousands of dollars.

Can You Deny an ERP Insurance Claim?

Here are some common reasons you might not cover an ERP claim:

  • The policyholder reported the claim outside the ERP period
  • The claim falls under the exclusions listed in your original policy
  • The policyholder fails to notify you of significant changes in risks
  • The policyholder engages in fraudulent activities
  • The policyholder fails to pay the premium
  • The policyholder surpasses the aggregate limit of liability
  • You identify misrepresentations of material facts during the policy application process or renewal
  • Policyholders demonstrate non-compliance with specific ERP insurance conditions

Save Money and Time During Risk Adjustments With ChartRequest 

When approving ERP insurance coverage, it’s crucial to assess risks properly. The best way to ensure accuracy and compliance is to have easy access to medical records. 

ChartRequest directly addresses and eliminates the everyday challenges of requesting thousands of medical records through our RecordGateway service. Explicitly designed for insurers, RecordGateway empowers you to perform bulk requests and fulfill medical records.

Schedule a consultation with our specialists today to refine how you access essential data, ensuring your ERP insurance coverage choices are both informed and timely.

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