As the healthcare industry moves toward digitization, orthopedic practices should consider solutions for automating the release of patient records. Cost is a common concern for these services, but what if you could automate the release of information at no cost?
ChartRequestSelect is an exclusive partnership offer for orthopedic organizations and other select specialties. In most cases, our partners never pay to automate the entire release of information (ROI) process.
We can schedule your zero-obligation call now!
Why Should Orthopedic Practices Use a Record Release Solution?
HIPAA rules require orthopedic practices to release patient data within 30 days of a valid request. Depending on request volume, staffing, and systems, this can be a challenge for orthopedic practices of all sizes.
Factors that contribute to slow turnaround times include:
- Staffing shortages
- Burdensome administrative tasks
- Incomplete or missing records
- Communication between other healthcare providers
- Manual workflows
- And more
Automating record release addresses all of these challenges and more. The average record request takes approximately two hours to complete, and manual processes limit productivity.
5-Day Record Turnarounds Guaranteed
ChartRequestSelect eliminates long record retrieval processes through automation. Our ROI experts guarantee a five-day average release of information turnaround time with ChartRequestSelect — regardless of size. In other words, you can expect the same accurate and complete results for five pages as you would for 5,000.
Streamlining the release of information is essential regardless of request volume. Recent HHS proposals may reduce the turnaround time requirement from 30 to 15 days.
Save your staff time and allow them to focus on patient-facing services. Our five-star team will make sure you meet deadlines in the meantime.
Federal and State Compliance
Your practice must comply with HIPAA Privacy and Security Rules as well as the Cures Act information blocking rules.
Human errors and insider threats can make compliance difficult to maintain. As your practice grows, relying solely on manual processes may increase exposure to compliance risks.
ChartRequestSelect safeguards orthopedic practices with up-to-date compliance reviews and alerts. Every member of our team adheres to strict policies and protocols to safeguard your patients’ data.
Remember, the financial costs of HIPAA violation can be staggering, and it doesn’t stop there. Reputational damage could harm revenue. Criminal penalties may also apply if the OCR concludes that your organization willingly ignored security rules prior to the violation.
Status Updates and Transparency for Orthopedic ROI Solutions
ChartRequestSelect documents each interaction with orthopedic requests to create comprehensive audit logs. You and your requestors can also access real-time status updates online.
Here are just a few reasons why orthopedic leaders appreciate our release of information solutions:
- Transparency boosts patient trust and prevents staff confusion
- Status updates reduce the risk of repetitive actions during ROI
- Automated alerts reduce follow-up calls and faxes by up to 90%
- Detailed graphs help you visualize the efficiency of your ROI
- Alerts protect compliance and allow you to act quickly in the case of suspicious activity
While many vendors offer limited visibility, ChartRequest prioritizes real-time transparency and detailed reporting for every stakeholder involved. We can also discuss customizing your no-cost solution to meet your operational needs.
Recruitment and Training Proficiency
Hiring and onboarding orthopedic staff can be a significant expense for your organization. ChartRequestSelect helps reduce turnover-related disruptions that can be costly and resource-intensive.
Our solution connects orthopedic practices with a dedicated team of ROI experts, so you’re never left shorthanded. This way, you won’t need to worry about surprise resignations or understaffing delaying your record requests.
ChartRequestSelect also mitigates administrative burdens, which help save your staff from burnout.
How Does ChartRequestSelect Work?
Turning the release of information into a hands-off, no-cost process is easier than you might expect. Here’s how we do it:
- Schedule a Consultation: Enjoy a quick phone call with our team to discuss your ROI needs. We will help you determine which partnership plan is suitable for your organization.
- Onboarding: Our software integration is quick and painless. Follow the steps we provide after verification to download the ChartRequest platform.
- Configure Settings: A patient or third-party requestor can submit requests into the platform based on your unique record offerings.
- Record Lookup: Our team locates the records and ensures each document is complete, accurate, and valid for release within your EHR system.
- Double Quality Assurance: We review the documents to ensure they meet HIPAA compliance standards and only include what is necessary for the request — nothing more.
- Record Release: Requestors can access their records through the platform without waiting for postal delivery or manual processing.
We’ll respect your patients’ requests and deliver their medical records via their preferred format. Our team will also adhere to state and federal laws for billing purposes. You won’t need to worry about under or overcharging patients for their records.
Sign up for a software demo before you commit.
How Does Our No-Cost Solution Benefit Orthopedic Leaders?
ChartRequestSelect has a direct impact on your medical records teams. Whether one person is in charge of requests or a dozen, we can provide the backup they need.
Still, other members of your organization will also benefit from this white-glove service. Let’s take a look:
Compliance Officers
We’ll update your compliance officers when state or federal regulations change. Enjoy comprehensive audit logging and access controls to keep your patient data safe.
In the event an unavoidable data breach occurs, automated features will escalate the issue on your organization’s behalf. This perk also keeps your team informed when request deadlines are sneaking up on you.
Financial Administrators
Your finance team can be confident in the bottom line. Our no-cost solution will reduce overhead expenses and save hours of staff productivity.
Reducing reliance on office supplies and manual tracking not only saves money — it also creates a more sustainable and streamlined environment. Digital ROI software is a sustainable alternative to paper and ink methods. You can also ditch manual tracking for automated request invoicing and billing.
Orthopedic Executives
ChartRequestSelect helps orthopedic practices overcome common record release challenges with ease and confidence. We foster a workplace environment with reduced staffing challenges to help drive growth. Partnered executives can also be the first to implement this top-rated software to outperform their competition.
The healthcare industry is always changing. Adopting innovative technology and services will keep your hospital or clinic on top. We’ll provide detailed reports so you can monitor your ROI speed and allocate funds to other areas of your business.
ChartRequestSelect Is the #1 Solution for Orthopedic Organizations
For many orthopedic practices, the assumption has always been: “Either we absorb the cost of automation, or we continue to grind through it manually.” But that’s no longer true. Finding a no-cost automated solution for your orthopedic practice doesn’t need to create stress.
With ChartRequestSelect, practices are discovering they can eliminate delays, reduce burnout, and maintain full compliance without additional expenses. What starts as a solution for ROI becomes a system-wide productivity win.
Modern technology is on your side, and ChartRequest is here to help you integrate it!
Whether you need to augment ROI staffing, save money on overhead costs, or lower turnaround times, this software is your answer. Our centralized medical record service has over 1,200 positive reviews on Google — making it the leading choice for orthopedic practitioners.
Schedule a chat with us to start saving on automated ROI.
